1. Which one of the following statements about standing desks is true?
Incorrect – This is a false statement. No matter what budget people have or the size of their workspace, there are many different options which they can explore to start using a standing desk.
Incorrect – This is a false statement. Once people become accustomed to using a standing desk, fitness equipment such as balance boards, balance balls, or stability discs can be used to challenge their ability to stabilize while standing and add a bit of fun to using a standing desk.
Correct – This is a true statement. If a person is accustomed to sitting throughout the workday, it may take time to become accustomed to standing all day. Sit-stand desks can help a person become accustomed to standing because the desk can be raised and lowered, allowing a person to stand and sit as needed throughout the day.
Incorrect – This is a false statement. A standing desk is a desk which is designed to be used in an upright standing position. There are many different kinds of standing desks designed to fit different needs including make-shift standing desks (made by stacking things such as books and boxes), stand-only desks, and sit-stand desks (which can be raised and lowered).
2. Which one of the following statements about text-to-speech is false?
Correct – This statement is false. Text-to-Speech software is not only useful for detecting typos and producing better written work. It can also be used to memorize information by turning typed text into audio. Once the information is in audio form, a user will have increased options to ingest the data and may choose to listen to it while going for a walk, riding the bus, driving, or going to the gym.
Incorrect – This statement is true. Spellcheck software may miss many kinds of typos such as those involving near-spellings, compound words, punctuation, redundant language, verb tenses and formatting issues.
Incorrect – This statement is true. After typing for a long period of time, a person may simply see what they meant to type, not what they actually typed. Text-to-speech software can be used in these situations to help users detect typos with their ears.
Incorrect – This statement is true. By listening to written work with text-to-speech software, a writer may be able to increase concision and improve flow by merging all of their points on a specific subject and reducing the overall wordcount in the document (possibly getting a two page document down to one page).
3. Which one of the following statements about performance mice is true?
Incorrect – This is a false statement. The opposite is true. Performance mice can connect by cables and also wirelessly by USB or Bluetooth. Most performance mice are plug and play, meaning, users need only to connect it to their computers and it works. No special hardware or software is needed. Although a user may wish to use specialized software to assist with configuring and controlling the mouse, it is not mandatory.
Incorrect – This is a false statement. Most performance mice use laser tracking which makes it possible to track on almost any surface, including clear glass.
Incorrect – This is a false statement. Speed adaptive technology exists now and is available on many performance mice. This technology adjusts the speed of the wheel as a user scrolls and switches to a silent free spin mode which causes quick scrolling when it detects that the user is trying to scroll a long distance.
Correct – This is a true statement. Some performance mice support wireless connections on multiple computers (by wireless USB, Bluetooth, or both) and can be switched to work on different computers at the touch of a button.
4. Which one of the following statements about e-mail scheduling is false?
Incorrect – This is a true statement. Microsoft Outlook offers a simple way to schedule when e-mail messages are sent. In a new email message in Outlook under the options tab, there is an option called “delay delivery”. When a user clicks on “delay delivery”, they will see a setting called “Do not deliver before”. By selecting a date and time for the setting, the email will be sent at the selected date and time.
Correct – This is a false statement. The outbox folder is where e-mail messages reside before they are sent. If a message is set to send at a scheduled time, the message can be stopped if it is caught before that time. Conversely, if a message is in the sent folder, it means that it has already been sent and that it cannot be stopped or taken back.
Incorrect – This is a true statement. Being able to stop a message before it is sent and make changes to the message or not send it at all is a significant benefit of using e-mail scheduling.
Incorrect – This is a true statement. By scheduling e-mail delivery, legal professionals can train clients on when they can expect to receive correspondence by e-mail from the firm.
5. Which one of the following statements about digital documents is true?
Incorrect – This is a false statement. Desktop scanners should be part of any digital document policy to ensure that documents are digitized as they are received. By maintaining consistent policies, offices can have complete confidence in their digital documents, be able to rely on their documents being complete, and know where their documents are.
Incorrect – This is a false statement. The acronym ‘PDF’ means ‘portable document format’. The file format is extremely versatile and probably the best one for reproducing documents in digital form.
Correct – This is a true statement. Settings can be used to control things such as the location of where a document is saved on the computer or network; the scan image quality color, and compression; whether documents are scanned single or double-sided; whether documents feed into the scanner face up or face down; the file format the scan document will be created in; whether the scanner will automatically run optical character recognition on the document as it is scanned; and whether the scanner will automatically detect the size of the paper being scanned.
Incorrect – This is a false statement. Desktop scanners can be configured to scan both sides of a document simultaneously and capture the whole page in a single scan, front and back.
6. Which one of the following statements about OCR is false?
Correct – This is a false statement. When saving a newly redacted document, Adobe Acrobat prompts users to select a location for the newly created file with the word “Redacted” appended to the end.
Incorrect – This is a true statement. OCR means “optical character recognition” or “optical character reader” and refers to the conversion of images of typed text into machine-encoded text.
Incorrect – This is a true statement. Like a camera, a document scanner takes an image of whatever it is scanning, including individual pages of a document. Once a document is scanned, OCR should be run on the document to increase its utility.
Incorrect – This is a true statement. By converting images of text into digital text, OCR can be used to reduce the file size of a PDF file. Because it takes less data to store text-based data than pixels, IT costs can be reduced with respect to backup and storage needs.